Introduction to Microsoft Word

Click on File and then Save.
Type in a file name and select a drive and maybe a folder.
To save again under the same filename and path just click on the Diskette in the toolbar.
To save this document with a different filename or path click on File and Save As.
Enter your new filename or path.

19. Closing a document:

Click on File and Close.

20. Open a document:

Click on File and Open
Find the correct path and then click on the filename.

21. Finding a Document:

Type the filename and the drive letter and hit enter.

22. Create a new document with a template:

Click on File and Close
Click on File and New
Select Fax cover
Replace text with your information.

23. Using a Wizard:

Click File and New
Click on File and Fax Wizard and follow the directions.

24. Changing the font and font size:

Select the Text.
Click on the arrow next to Times New Roman
Select a new font.
Click on the arrow next to the font size
Select a new size.

25. Centering and Right aligning Text:

Select the Text.
Click on the Center button or Right button.

26. Indenting text and Creating a Hanging Indent:

Click at the beginning of a paragraph and remove the Tab (backspace).
Click on the increase indent button. (1/4)
Click on Format.
Click on Paragraph.
Click on the arrow next to special options and select Hanging (1/2").
Click on OK

27. Creating Bulleted and Numbered Lists:

Type a short list.
Select the text.
Click on the Bullet button or the Number button.

28. Searching for Text:

Press Ctrl + Home.
Click on Edit and then Find. (Or Ctrl + F)
Type a word in the find box that you want to find.
Click on Find Next to find the next occurrence of the word.
Click on Replace to change the word you found.
Type the new word in the Replace box.

29. Checking your Spelling:

Click on the Spell Check Button.
Change or Ignore Suggestions.

30. Using the Thesaurus:

Click on Tools.
Click on Thesaurus.
Type a word in the Insert box
Click on Look Up.
Click on a new word and then on Replace.

31. Checking Your Grammar:

Click on Tools.
Click on Grammar.

32. Using Word Count:

Click on Tools.
Click on Word Count.

33. Inserting the Date:

Click on Insert.
Click on Date and Time.
Click on a Date or Time.
Click on OK.

34. Inserting a Special Character:

Click on Insert.
Click on Symbol.
Click on a Symbol from the pallet.

35. Adding a Border to a Paragraph:

Select the Text.
Click on the Border Box.
Select the type of Border (outline border).

36. Shading a Paragraph:

Select the Text in the Box.
Click on the down Arrow next to Clear.
Select 10% Shading.

37. Centering a Page Vertically:

Click on File.
Click on Page Setup.
Click on Layout
Click on the type of Centering and then click OK.

38. Numbering Pages:

Click on Insert.
Click on Page Numbers.
Set the Alignment of the number.
Click OK.

39. Creating and Editing Headers and Footers:

Click on View.
Click on Header and Footer.
Add Date or Time etc....

40. Inserting a Graphic.

Put the cursor where you would like the picture to be located.
Click on Insert
Click on Picture
Select the path that leads to the picture file. (Ex. Windows\winlogo.bmp)
Click on the picture to re-size it or move it.

41. Creating a Table.

Put the cursor where you would like the table to be located
Click on the Insert Table button on the toolbar.
Click on the Border Button (top Right)
Click on outside border for each block that you need.

42. Entering Text in a Table.

Click in a box and type a word.
Press the Tab button to move to the next cell.

43. Adding a Row and Deleting a Row in a Table.

Click on the spot where you want to add a Row.
Click on Table
Insert Rows

44. Deleting Cells.

Drag the cursor over the cell you wish to delete.
Click on Table
Delete Cells

45. Creating a Two-Column Document.

Select the text.
Click on the Columns Button on the toolbar.
Drag the mouse over the number of columns you want.
Release the mouse button and click anywhere on the document.
You cannot see the 2 columns unless you click on the Page Layout View.
(Bottom left)

46. Inserting WordArt.

Click on Page Layout View
Put the insertion point where you want the object.
Click on Insert
Click on Object
Double Click on Microsoft WordArt 2.0
Type your Text in the box.
Click the down arrow next to the Plain Text option.
Click on the shape you want.
Click the document outside of the object.

47. Displaying a Document in Page Layout View - allows you to see your document as

It will be printed (instead of print preview) and still be able to edit the document.

48. Zooming in on a document.

Click the down arrow next to the Zoom Control Box.
Click on the percentage of magnification that you want.

49. Using Print Preview.

Click on the Print Preview button.
Click the Next Page Button.
Click on the document with the magnifying glass to change the magnification.
Click the Close ( X )

50. Printing the Document.

Click on File
Click on Print
Click on the printing options you need
Click OK.

51. Creating the Main Document.

Click on Tools
Mail Merge
Click on Create and then click on Form Letters
Active Window

52. Creating a Data Source.

Click Get Data
Click on all of the field names you do not want
Click on Remove Field Names
To add a field name just type the name in the box called Field Name and then click on Add Field Name.
Click OK
Click Save AS (to save the data source)
Click on Edit Data Source to add records to you data source.
Fill out the data form.
Click Add New
Click OK and then a new toolbar will show up on your document.

53. Type the Main Document.

Click on Insert Merge Field
Click on the piece of data you want to show up in your document.
Click File and Save As to save the main document.

54. Merging the Files.

Click on the Mail Merge Helper Button.
Click on Merge.
Select your options and then click on Merge.
Scroll through the document to see all of the pages.

55. Creating Envelopes.

Click on Tools
Mail Merge
Create
Envelopes
New Main Document
Get Data
Open Data Source
Click on the rile name
Click on Open.
Set Up Main Document.
Select the envelope options.
Click OK.
Click on Insert Merge Field Button
Click on all of the field names you need.
Click on OK and the Close.
Click on Merge to Printer Button
Click on OK.

56. Creating Labels.

Click on Tools
Mail Merge
Create
Mailing Label
New Main Document
Get Data
Open Data Source
Select the data file
Set Up Main Document
Choose the label type and then click OK.
Insert Merge Field
OK
Close
Merge to Printer Button
Click OK